Introduction to Google Apps
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Google Apps is a collection of cloud applications which is hosted on Google’s servers. The most popular apps are Gmail and Google Docs which are both free and another bonus feature is Google Drive, which is similar to Drop Box and is also free. Other applications can be easily purchased from the Google Apps Marketplace which has hundreds of inexpensive business solutions for productivity, project management, collaboration and more. Most of the apps allow you to try for free or with limited features and are rated by others who have used the applications. Later on, I will discuss several of the paid apps. In the meantime, let’s look at the benefits of using Google Apps for your business.
1.) Files Can Be Accessed Anywhere
You will have access to your documents anywhere in the world as long as there is internet connection. You can check your e-mails, calendar and important files even if you are thousands of miles from your office. Even if you are looking at exhibits in Musee du Louvre or enjoying the beautiful sunset in Bali, you can still check on important work matters where ever there is WIFI access.
Best of all, there’s no need to bring a laptop – just use your smart phone or tablet to stay productive. With Google Apps, you will not waste your precious time. While waiting for your order at a restaurant, you can edit your presentation using your iPhone. If you are stranded somewhere, you can use your tablet to finish a critical report, as many of the apps are MS word and Excel compatible.
2.) No Fear of Losing Important Documents
All your documents are automatically saved in Google’s servers. If your hard drive suddenly crashes while you are working, you can use another device to view your files. You don’t need to wait for hours or days for your computer to be fixed or restored.
What will happen if your laptop gets stolen? If you are not using cloud applications, all your data will be lost (unless you saved it on a separate hard drive). With Google apps, all your data are safely stored in the cloud and you don’t have to worry about the lost files.
3.) Easy Collaboration with Team Members
Google App allows you to share your work with your partners, staff or clients easily. You can share word files, spreadsheets and presentations with just a few clicks. You don’t have to resend the file every time you update it since Google automatically saves the latest version. It’s simpler and less confusing.
4.) It’s Free!
Google Apps is free for individuals and small teams. It is a perfect solution for not for profits or start up organizations who are mindful of their cash resources. For the free account, there’s a cap of 10 users. Larger organizations can choose between two options – Google Apps for Business or Google Apps for Business with Vault. The first option costs $5 per user while the latter costs $10 per user.
In my next blog post, I will discuss Gmail, Google Calendar, Google Docs and Google Drive. If you liked this article, you can subscribe to my feed by RSS. You can also follow me on Twitter and Facebook.